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Stake Emergency Plan

Below are links to the Providence Utah Stake Emergency plan

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Providence Stake Emergency Plan 2025 – Condensed Summary Overview

 

The plan is structured in three phases:

  1. Preparedness – Prepare members with training, plans, and resources.

  2. Response – Coordinate rapid action during emergencies.

  3. Recovery – Restore and support after incidents.

It establishes clear roles, communication protocols, and training expectations for leaders and members in addressing disasters such as earthquakes, storms, floods, fires, and power outages.

 

1.  Preparedness 

Stake Responsibilities

  • Encourage each ward to have emergency plans.

  • Train leaders monthly or quarterly/as needed.

  • Maintain Stake Emergency “TOTE” with ward plans, contact info, forms, and inventory lists.

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Stake Communication & Training

  • Monthly radio tests/training (3rd Sundays): (Stake Emergency Communications Specialist)

    • GMRS 20 Net (8 PM)

    • Stake HAM Net 146.4400 (8:15 PM)

    • Bishop’s Storehouse HAM Net 146.4200 (8:30 PM)

    • Area Council Ham Net 449.8000 (first Wed. 8pm)

  • Encourage FRS/GMRS radio use; GMRS license required for high power.

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Ward Planning – 8 Steps

  1. Form a Self-Reliance Committee with Representatives from EQ, RS, Self Reliance Specialist and Ward Emergency Communications Specialist.  (Under Bishops direction)

  2. Identify local hazards.  (committee)

  3. Collect info on special needs.  (committee)

  4. Set up radio communication and block maps.  (Ward Emergency Comm Specialist)

  5. Inventory skills and resources.  (committee)

  6. Train members regularly.  (committee)

  7. Run drills and test communications monthly.  (Ward Emergency Comm Specialist)

  8. Update Ward Emergency Binder/TOTE and report to Stake.  (committee)

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Family Preparedness

Families should:

  • Write a personal emergency plan.

  • List meds, contacts, reunification, and evacuation info.

  • Store 72-hour kits, documents, cash, and radios.

 

2. Response to an emergency

Initial Actions

  • Prioritize family safety.

  • Display colored flags on homes:

    • Green = OK

    • Red = Need Help

  • Help neighbors if safe.

  • Block Captains report to Ward Communication Specialists.

  • Wards activate Command Centers at church buildings if possible.

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Ward Command Center

  • Retrieve TOTE and assign roles.

  • Deploy 2-person teams with forms/maps/radios.

  • Report critical needs via radio/cell.

  • Maintain records for FEMA/Church use.

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Stake Command Center

  • Led by Stake President or delegate.

  • Staff includes Communications Specialist, CERT, Welfare Committee, RS rep, Clerks, and Missionary Contact.

  • Coordinates with Wards on ward’s FRS / GMRS channels and HAM frequencies to gov’t/ and church leaders (146.4400, 146.4200, 449.8000).

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Key Instructions for Leaders:

  • Ensure family safety first.

  • Display colored status flag.

  • Go to Stake Center if safe and assigned:

    • Stake Presidency

    • Communication Specialist

    • Welfare/Self-Reliance/RS reps

    • CERT

    • Clerks/Scribes

    • Missionary Liaison

 

3. Recovery

  • Stake/Wards coordinate cleanup, relief, and documentation.

  • Outside assistance may include city/county/state agencies, Red Cross, FEMA, and Church Welfare.

  • Accurate record-keeping required using FEMA ICS forms (ICS 209, 213, RR, etc.).

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This concludes the Stake Emergency Plan Summary.  


 

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